Sonoma County Holiday Gift Extravaganza
Join Us This Fall
Sonoma County Holiday Home & Gift Show
Saturday, November 11th
10:00 am – 5:00 pm
Sunday, November 12th
10:00 am – 4:00 pm
Sonoma County Fairgrounds
1350 Bennett Valley Rd.
Santa Rosa, CA 95404
Welcome Exhibitors
Welcome to the 1st Annual Sonoma County Holiday Gift Extravaganza! We are excited that you have chosen to participate in our first of many holiday gift shows bringing you shoppers from all over Sonoma County. Our show will soon become the destination for many to enjoy live music, food, drinks, shopping and Santa! There will be juried artists and crafters along with other vendors that will be sure to give your gift giving a wonderful surprise. The show’s location at the fairgrounds in the heart of Sonoma County offers multiple buildings and convenient parking. Just off Hwy 101, the show provides easy access for consumers from multiple counties.
Our experience with consumer shows enables us to deliver a highly targeted audience directly to your booth. Homescape Events LLC, as the promoter, personally oversees the promotion, sales, and logistics of the show.
Indoor & Outdoor Booth Information
Inline Inside:10 x 10 Corner Inside:10 x 10 |
Outside:10 x 10 * Multi-Booth Discounts |
Indoor Booths Include:
Outoor Booths Include:
|
Artisans & Crafters
— Please Call for Special Rate |
General Information
Location of Show: Sonoma County Fairgrounds, 1350 Bennett Valley Rd. Santa Rosa, CA 95404
Directions: From Highway 101 North, take Highway 12 Freeway East, take first exit, Fairgrounds are in sight at bottom of ramp.
Producer: Homescape Events LLC, Show Director: Tammie Hartman 707-757-4117
Show Dates and Hours:
Saturday, November 11th, 2023 – 10:00 am–4:00 pm
Sunday, November 12th, 2023 – 10:00 am–5:00 pm
Set-up/Rental: Santa Rosa Fairgrounds 707-545-4200
Resources
Booth Construction
Booth Size: 10′ x 10′ / 10′ x 9′ selected wall locations in Grace Pavilion. Click here to download Side Wall Exhibit Dimensions.Click here to download a Exhibit Booth Layout/Setup Diagram.Colors: Black (no pipe & drape for outdoor exhibit area)
Available Electricity: One (1) 500v, 120v outlet to be shared with other Exhibitors. PLEASE REMEMBER TO BRING EXTENSIONS CORDS AND POWER STRIPS. Additional power (220v) can be requested by calling 707-757-4117 prior to the show. Additional charges will apply.
ID Sign: Black on White, 7″ x 44″, booth number, unless otherwise specified (no signs for outside exhibits). A small black and white sign is provided with your booth for the purpose of your location of your exhibit space. We recommend that you utilize professionally made banners in keeping with the professional appearance of the show. Two-sided banners may not be used.
Special Note: Please read carefully. Sidewalls: Exhibitor sidewalls over 3 feet in height should not come out more than 5 feet from the back wall of the booth. Please do not block your neighboring exhibitors.
Tables: To present a professional appearance and to safeguard in case of fire, fireproof certified fabric is strongly recommended and necessary according to the fire code in any public building.
Special Equipment: Please bring all necessary supplies with you. Items such as ladders, hand trucks, hammer, brooms, pencils, scotch tape will not be provided by the Show Office or the Fairgrounds.
NO RENTALS AVAILABLE ONSITE
Rules & Regulations
Solicitation: For purposes of solicitation to the public, exhibitors are limited to their individual exhibit areas. No exhibitors will be allowed to solicit at the main gate, doorways, aisles or other areas of the show not assigned to them.
Exhibit Parameters: Physical exhibits and exhibitors must be confirmed to individually assigned areas and MUST NOT encroach into neighboring exhibits or aisles.
Microphones: Exhibitors utilizing microphones must keep them at the volume that does not interfere with neighboring exhibitors carrying on conversations with the attending public. Common sense and simple courtesy should be observed at all times.
Carpeting: Any carpet or floor covering must be taped (surface or double back) to avoid trip and fall accidents.
Exhibitor Badges: Two (2) each per 10×10 space. Exhibitors MUST order additional badges and passes in advance or pay CASH onsite. No badge or parking pass sharing.
Tax Rate: The combined sales tax rate for Santa Rosa, CA is 8.625%.
Booth Setup & Takedown
Exhibitor Move In/Booth Setup:
Friday, November 10th 8:00 am–8:00 pm
Saturday, November 11th 8:00 am–9:30 am
ALL EXHIBITORS MUST BE CHECKED IN AND SET UP PRIOR TO 9:30 am, SATURDAY, NOVEMBER 11th.
If you have not checked in or if we have not received notice by phone, you will be considered a no-show and show management reserves the right to fill the space however it deems appropriate with no refunds available.
Tear Down: Tear down will proceed according to the following schedule:
Sunday, November 12th 4:00 pm–9:00 pm
Monday, November 13th 9:00 am–12:00 Pm
REMOVAL OF EXHIBITS WILL BE PROHIBITED DURING THE COURSE OF THE SHOW. ABSOLUTELY NO EXHIBIT IS TO BE DISMANTLED BEFORE 4:00 PM ON SUNDAY, NOVEMBER 12th.
Removal of any of the exhibit (product, taking banners down, etc.) will result in forfeiting your booth breakdown deposit. This is the ensure the safety and liability of the guests.
Parking
Parking Passes: Passes will be distributed at check-in, two passes per booth. Additional passes can be purchased for $8.00 each upon check-in at the show office. (Cash only)
Parking Instructions: Exhibitors may park on the Fairgrounds through Gate 4, second gate north of the Main Gate or through Gate 40 off Ming Avenue. (See map on page B. You will receive either a Gate 28 or Gate 40 parking pass when you check in Thursday or Friday before 9 am at the Show Office. Please show your exhibitor badge along with your parking pass to enter exhibitor parking during the show. If you do not have your parking pass with you after 9 am Friday, or on Saturday or Sunday, parking is available for a fee in the public parking lot on South P Street.
RV Accommodations: Reservations can be made by calling the Camp Host at 707-293-8410 between the hours of 10:00 am and 6:00 pm.
Security
Security: Show security (gate and roving) is provided 24 hours per day from 8 pm on Thursday, November 3rd to 8:00 am on Monday, November 7th.
SECURITY CANNOT BE EVERYWHERE ALL THE TIME, SO PLEASE TAKE THE NORMAL, APPROPRIATE PRECAUTIONS TO SAFEGUARD YOUR VALUABLES, ESPECIALLY DURING SETUP AND BREAKDOWN.
Maintenance of Exhibit Areas: Morning maintenance will be provided for common areas only. Exhibitors are responsible for the maintenance of individual exhibit areas. We suggest for optimum appearance that exhibits be properly maintained each evening or morning.
